Controls over capital and equity accounts

Why have controls over capital and other equity accounts? It may seem like a reasonable question, but I have to be honest, from experience I’ve encountered more than just one scenario when the management wished they had such controls. 

First and foremost you would want to have controls to ensure that your capital and other equity accounts meet requirements imposed by local legislation. You wouldn’t want to find out that you’ve made illegal transactions on your equity accounts or that some of your transactions from equity accounts are subject to taxes etc. without you having given them any consideration. It’s important to know what exactly is going on your equity accounts and whether they themselves meet all requirements and whether documentation for them is also in order for all intents and purposes.

Meeting all possible agreements your shareholders might have in connection with their shares and the company’s equity is another good reason for having controls over capital and other equity account transactions. Normally those agreements contain severe penalties if there’s a failure to comply with agreed conditions and as such, it’s crucial that there are preventative measures.