The first step in preparing for the confirmation procedure is making the template for the letters. It\u2019s best to have it done prior and even better if once and for all. Having nice and orderly templates ensures you\u2019ll have all necessary bits covered; everything looks similar and is easily understandable to others. <\/p>\n
Fields which are a must:<\/p>\n
–\tContact information obviously to whom the reply should be sent to;
\n–\tThe date or period the balances are confirmed as at;
\n–\tThe reason for the confirmations are done in first place;
\n–\tWhether your confirming receivables or payables;
\n–\tYour balance obviously;
\n–\tPlace for comments (especially needed when there are differences).
\n
\nAlthough we just noted down things that should be on the letter, there is something which shouldn\u2019t. In practice we have seen a sentence similar to \u201cIf we don\u2019t receive your reply, we do consider our balance correct and confirmed by you\u201d being used on a confirmation letter. Now whilst it may seem like a good idea \u2013 saving time, saving paper etc. \u2013 it in fact does not give you reasonable assurance that the balance is confirmed. It may very well be that the supplier or customer didn\u2019t even receive your request or is simply too busy at the moment and forgot the letter in next. <\/p>\n
In short, make yourself a proper template and rest assured that it\u2019s done once and for all. <\/p>\n","protected":false},"excerpt":{"rendered":"
The first step in preparing for the confirmation procedure is making the template for the letters. It\u2019s best to have it done prior and even better if once and for all. Having nice and orderly templates ensures you\u2019ll have all necessary bits covered; everything looks similar and is easily understandable to others. Fields which are […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[26,41],"tags":[],"class_list":["post-2347","post","type-post","status-publish","format-standard","hentry","category-2-processes","category-2-1-confirmation-letters"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.officetodo.com\/public\/wp-json\/wp\/v2\/posts\/2347","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.officetodo.com\/public\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.officetodo.com\/public\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.officetodo.com\/public\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.officetodo.com\/public\/wp-json\/wp\/v2\/comments?post=2347"}],"version-history":[{"count":3,"href":"https:\/\/www.officetodo.com\/public\/wp-json\/wp\/v2\/posts\/2347\/revisions"}],"predecessor-version":[{"id":2349,"href":"https:\/\/www.officetodo.com\/public\/wp-json\/wp\/v2\/posts\/2347\/revisions\/2349"}],"wp:attachment":[{"href":"https:\/\/www.officetodo.com\/public\/wp-json\/wp\/v2\/media?parent=2347"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.officetodo.com\/public\/wp-json\/wp\/v2\/categories?post=2347"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.officetodo.com\/public\/wp-json\/wp\/v2\/tags?post=2347"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}