In accounting some entries are repetitive – either by their nature, i.e. sales invoices coming in multiple times per day for an example, or by their function, i.e. prepaid expenses charged into expenses in their proper period on regular basis.

There’s nothing wrong with having repetitive entries, but as always there are a few things we’d like to point out which you should keep in mind when dealing with them. Generally speaking, when something is repetitive, it’s potentially attracting errors or an oversight in its essence. 

First and foremost, make sure you keep track on all your entries you still need to do and obviously also those that you’ve done. Either have the source documents neatly stored or perform scheduled routines when it comes to such entries.

Make sure the repetitive entries are easily identified from your ledger. This way, having numerous similar entries, you ensure you can identify a specific entry if need be.

Avoid making double entries. It sounds obvious, but trust me, having a significant amount of similar accounting entries means you may get lost in which entries you’ve already done and which not. So, be careful and double check if you’re in doubt. Having to undo an accounting entry means double work since you cannot delete an entry, but you have to make a new one to undo the previous one and still do the proper one on top of it. Double checking is way less work regarding an incorrect accounting entry then trying to correct one later on.