Every now and then it may happen that you may get let’s say extra goods that you really did not order – either the shipment comprising of all wrong goods, some missing or some extra, doesn’t really matter – but it happens. When this does occur, depending on the goods and the situation really (i.e. excess of goods or wrong items sent) you have quite a few opportunities to deal with it.

One option is to always to send the excess goods back and account on the balance sheet for the goods that you did order. It essentially means that you are not accepting part of the invoice and as such are also requesting for the vendor to make a credit note on the wrong invoice. However, if the invoice itself is correct, but just the goods don’t match with what is on the paper, they simply need to be reshipped and sorted out with the vendor.
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It happens in many companies that deal with inventory – they get the goods with a note, but no invoice. Usually an invoice is sent separately and a bit later on. However, during normal course of business and in most companies, you would expect to start selling the goods as soon as possible. But how can you do it with goods that the supplier has not yet sent the invoice for? You need a source document for every entry on your balance sheet and in this case for proper entry it’s missing.

Essentially you cannot leave those goods out of the balance sheet, because they are your company’s assets. So, to overcome this problem, you will recognize those items as goods held for sale (or materials etc) and on the other side of the balance sheet you take up a liability on a separate line called ‘Payables to suppliers (invoice not yet received)’. The entry looks something like this:
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Most companies thrive on advertisement and need it every now and then to fuel their business. Promotions are needed either for new products, new services or just to keep people reminded about current ones. When simply buying a webpage slot or space on a newspaper or a magazine and putting up your advertisement there isn’t a long term project, television commercials usually need a bit more work. Do note here that similar approach may be used for all sorts of advertisement campaign preparation costs and essentially, if promoting your product let’s say on a magazine also has a longer and more expensive preparation period, the same approach should be used.

To fire off for an example a television campaign, you need actors, scenes with text etc. As all of them require quite a lot of money, your company is bearing significant costs just on preparation of the advertisement. Although those expenses incur in the period you seemingly receive the service, think a bit further. What is the actual service you’re buying? Essentially all those costs are done with one aim in mind, to get an advertisement campaign out to the public. This is the end result and eventually the service you are really buying.
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Imagine a scenario (maybe a real situation for your company already or may be just happening ahead) – you are required to do an advance payment for some goods that you will be holding for sale when they arrive. They will essentially form a part of your inventory.

One part of the accounting entry is obviously Cr Cash as you give away money, but in return you get the right to retrieve assets. You have made a prepayment for it and as such it should be recognized as a part of assets on the balance sheet.

When you make prepayments for future expenses, they are recognized as prepaid expenses on a separate line under current assets on the balance sheet. However, when you make an advance payments for inventory, those payments done are recognized as a separate financial statement line item, but as a part of inventory (the entry is as follows: Dr Prepaid for inventory, Cr Cash). This way you will clearly show how much inventory your company in reality possesses.
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